Fuji Xerox Printers Blog

3 Must-have Features For Your Next Printer (That No One’s Told You About)

Posted by Glenn Gibson

Find me on:
November 5, 2015 at 2:00 PM

If you’re in the market for a new printer, chances are, you’ve done it all before. 

You’ve examined the pros and cons of inkjet vs laser printers. You know the functionality required, its paper handling, toner yield and maybe even a little about its noise emissions or power consumption.

But has anyone ever told you about how a simple printer can improve your business, contribute to its culture and drive profits? Probably not.

The days when printers were considered nothing more than a necessary tool, stored in office hallways and cramped printing rooms are gone. The humble printer has evolved into a productivity powerhouse, and new technology is making printers a major contributor to improved office performance and business efficiency.

Using the right features and technology, your printer can provide a detailed snapshot of the printing habits of your business, and can help you reduce inefficient printing processes that cost your business money. To put that in perspective, the Fuji Xerox Office Printing Habits Report found that printing costs can account for up to four per cent of revenue for 90 per cent of Australian SMEs. For a business turning over $800,000 per annum, that’s $32,000 a year.

Here’s what you really need to look for when buying your next printer:

  • Incorporates an on-demand printing function.

    This innovative technology allows a staff member to collect their print job from any device on the network – not just the nearby printer. Traditionally, this has been out of reach for SMEs as it has historically relied on using expensive server software. At Fuji Xerox Printers, we have re-engineered the on demand printing technology to make it affordable for smaller business - learn more about Tap ‘n’ Go, on-demand printing technology here.
  • Ability to monitor and report on printing activity.        

    Capturing information on printing activity can be achieved in a number of ways: using a PIN, security card, basic software within the device or more sophisticated software that lives on the network. Work with your IT or printer provider to determine the best method for your business.
  • Solutions enabled.

    Add cost recovery software and your finance manager will love you for it. The Fuji Xerox Smart Series printers offer a range of affordable cost recovery software, ideal for small business.

What are the benefits of these features?

  • Identify who is printing what and how often, allowing you to assess if any cost-saving measures can be introduced
  • Generate regular printing reports quickly and easily to provide a clear break-down of activity
  • Use the information to implement simple changes to your printing policy that will help save the business money. Don’t have a printing policy? Start here
  • Eliminate paper and toner waste by ensuring documents that aren’t collected are never printed. In some cases, these can be automatically deleted at the end of the day.
  • Cut personal and unnecessary printing, thanks to employees self-regulating their behaviour because they know they’re being monitored
  • Accountability, shrink office overheads by making it easier to charge print jobs back to clients or departments.

When purchasing your next printer, don’t think solely about functionality. Take some time to find a device that adds real value to your business and save costs in the long run.

Capture, Monitor, Control. Free eBook now available

Learn the principles of regulating your office printing and slash your costs today. Download our free eBook to find out more.

Download Our Guide On the Smart Series Capture Monitor Control

Other Articles You May Find Helpful:

Topics: Buying a Printer, Smart Series, Capture Monitor Control, Tap'n'Go

Have Questions About How Fuji Xerox Printers' Solutions Can Help Your Business?