Posted by Glenn Gibson
According to Fuji Xerox’s 2016 Consumer Insights Survey, 94.3% of respondents use a printer in their office. While this figure isn’t exactly shocking, it does highlight that despite the advanced technological world we live in, the humble (or these days, the not-so-humble) printer still plays an important role in the day-to-day running of SMEs in Australia. Since 1938, when the first computer printer was invented, the printer has gone from a device that merely prints, to one that can copy, fax, scan, email and print securely and safely, use Wi-Fi and so much more. The printer is definitely not what it used to be and it has steadfastly remained a vital component in the everyday running of businesses around the globe. In this article, we are going to discuss how finding the right printer for your workplace can greatly improve staff productivity for a more efficient and profitable business.
Nobody in the office likes carrying out routine task such as scanning and faxing. Firstly, they aren’t all that mentally stimulating but secondly, they take away valuable time that could be spent on more important and productive tasks. The Fuji Xerox Smart@Work SMART Series devices can be programmed to make repetitive tasks easier at the touch of the button. For example, multiple emails, faxes, printouts and scans can be completed within a matter of seconds. Previously, these tasks would have had to be processed manually and would have taken hours. Not only does Fuji Xerox’s SMART Series automate repetitive tasks, the devices also minimise the risk of human error by taking complicated and lengthy manual processes and automating them with one touch of a button. Now, emails, copies, faxes and scans can be automatically sent and produced from a SMART Series multi-function device.
The Fuji Xerox 2016 Consumer Insights Survey found that 37% of SME staff lose up to two hours per week on printing related issues. It might not seem like a lot of time, but if you add this up over the course of the year, that’s 100 hours each year, per staff member. This is a huge waste of time and resources. By using SODP, you are eliminating this problem by making a print job available at up to five different printers. Not only does this save you money on toner and paper, but it’s also better for the environment. The small but powerful efficiencies can add up to big savings over the life-span of your SMART printer.
The workplace is constantly changing and these days, many office workers have the flexibility to work from home or on the road. In fact, our research shows 60% of SME employees work remotely or outside of the office. Fuji Xerox’s Smart@Work printers support Android and iOS smartphones and tablets, meaning busy staff or staff working remotely can print directly from their devices without having to log into their computers. Making your sales team more efficient will have a direct impact on their engagement and your success.
According to our survey, 41.5% of SME workers feel like they waste a lot of time on printer related issues. Enter: Managed Print Services (MPS). MPS can greatly improve the overall productivity of your staff and your business. Firstly, an MPS plan will help reduce the burden on IT departments allowing them to focus on bigger and more important problems like office security. Secondly, a MPS plan allows businesses to keep up-to-date with a modern print fleet. Your business will no longer have expensive, old printers still being used in the accounting department. With an MPS plan, your print fleet is regularly updated, providing you with new technology, new print functions, lower operating costs and a reduction in breakdowns. You have far more important priorities to consider than worrying about your printing and copying, a professionally managed print service will enable you to concentrate on your business.