Posted by Glenn Gibson
Does this sound familiar?
You send a contract, financial document or confidential email to the printer. Just as you get up to collect it, the phone rings. Or an urgent email arrives. Or a well meaning colleague stops by to check how your quarterly report is going.
Suddenly, you’re distracted. You’ve been caught up in the frantic nature of office life. You may even forget that you’d printed anything at all.
Meanwhile, that confidential document is sitting at the printer, freely available to anyone who shares that device, getting caught up in other printed documents, making it’s way to parts of the office it was never intended…
We’re all guilty of it. It’s a very real problem, and it can have very serious consequences.
Research has shown that 29% of SME bosses have left confidential information on the printer. Meanwhile 33% of SME staff has uncovered confidential information from documents left on the printer. Compared to 2013, SMEs are less likely to have procedures in place for keeping confidential documents secure.
These sorts of figures are cause for concern. Particularly when we’re dealing with employees’ personal information, customer data and financial information or sensitive commercial information.
Protecting private and business-critical information should be a priority for managers at every level.
Using the Fuji Xerox Printers SMART series range of multi-function printers, you have access to Tap ’n’ Go printing.
The way Tap ‘n’ Go addresses this issue is simple but effective – instead of sending the print job directly to the printer, it is sent instead to the network server where they are held, ready for release. Staff can then retrieve their print jobs from any device that’s on the network by identifying themselves when they are standing in front of the printer (by PIN or security card).
This On-Demand print solution usually requires expensive server-based software, but Fuji Xerox Printers have been able to deliver the same benefits to small business at a fraction of the cost.
Instead of staff printing to a specific printer they can now send their print job that is shared among a network of up to five devices. Their print job is not actually printed, but held at each of the five devices until the user is ready to collect their document.
Importantly, any confidential or sensitive documents are held until the user is at the device and ready to collect them. And any documents that are not collected at the end of the day are automatically deleted, saving paper and toner - and avoiding the added risk of sensitive documents being mistakenly collected.
Fuji Xerox Printers has redesigned Tap 'n' Go technology to put all its benefits into the hands of small to medium businesses. Tap 'n' Go printing is now available in the SMART Series range of multifunction devices. These devices are more than just printers; they deliver a complete business solution in a compact desktop design.
To learn more about how Tap 'n' Go printing can transform your business, call the Fuji Xerox Printers team on 1300 650 793 (AU) 0800 993 763 (NZ) or click here to register your interest and we’ll call you.